How To Enhance Your Business Productivity With Procurement Skills?

Being able to show how productive you’re in your organization is the best way of getting along  with your managers. To be productive procurement-wise, you need to be dedicated and give your best. Try and increase the value you add to your organization while reducing the time it takes for your organization to benefit from your procurement skills. Never be complacent; always be receptive to new ideas and on the lookout for techniques that may improve your personal procurement productivity. Here are five tips on how to enhance your business productivity using procurement skills:

Be organized- Time wastages due to unwanted interruptions or the inability to find things whenever you want to use them and being forced to spend a lot of time searching lowers one productivity. To increase your business productivity you need to keep a tidy desk, ensure you file your reports and documents well, check your email regularly: at least twice a day. Delegation of certain responsibilities that might distract you like for instance taking telephone calls, you can have someone else pick your calls and pass the messages to you whenever you’re busy.

Be informed- Take the initiative of identifying where you can add value in your procurement department. What is it that you can do to improve on service delivery, improve on the process of acquisitions and billing and how to handle suppliers in a better manner. You should be able to quantify your output to the overall productivity of your firm; you should be able to change something, for instance make the processes faster, less expensive and more convenient to your organization. Always look for techniques of making purchase processes faster as it will lead to your firm making savings.

Set your priorities right- Always use the maxim ‘First things first’. Evaluate which procurement tasks are important and urgent, and then allocate them more time. However, when setting your priorities, always seek the views of your bosses; don’t create unnecessary friction between you and them by going against their wishes. In setting your priorities, go about it by identifying how the tasks you are in charge of contribute to your organization’s goals and objectives. The tasks that are directly linked to your organization’s performance plan need be given special attention.

Learn how to manage your stress- Setting out and executing tasks that are geared on improving your organization’s productivity can lead to a lot of stress. But you can avoid this stress build up by always communicating with your superiors, seeking their views on how to handle the tasks at hand, remember often the stress results from the inability to make quick decisions and having to wait to consult with the clock ticking towards the deadline. 

Find someone to handle the light tasks- Don’t waste time on tasks that don’t require one to be highly skilled to do; reassign them to the new and less-skilled employees, they should be able to get the requisite experience by doing less complicated task. Tackle the very important and urgent tasks.

About the Author- Sheila Harris Williams is the author of this article on business services support. Find more information, about procurement training courses here.